Employers must notify the TCC of any changes by 5 August 2026
This is reported by ThePublic, citing the Procedure for the Organisation and Maintenance of Military Registration No. 1487 and Article 210-1 of the Code of Ukraine on Administrative Offences.
Notifications must be submitted by state bodies, local authorities, enterprises, institutions and organisations that maintain personal military records for conscripts, those liable for military service and reservists.
Changes, for which employees have provided supporting documents during July, must be submitted by 5 August. It is also necessary to report any details amended by the employer itself, for example, in the event of an employee being transferred to a different post or a post being renamed.
If employees’ registration details did not change during July, there is no need to submit a blank notification.
What changes must be submitted to the TCC
Updated rules on military registration, approved by Cabinet of Ministers Resolution No. 812, have been in force since 27 June 2026.
Employers must report changes to an employee’s surname, first name and patronymic, the details of their Ukrainian passport, their declared or registered address, actual place of residence, place of work and position.
Following the June update to the rules, it is no longer necessary to submit information to the TCC regarding changes to marital status, education or foreign passport details. This information was included in the previous version of Order No. 1487.
When must an employer update the registers?
Upon receipt of documents from an employee, the new details must be entered into the personal military registration lists within five days.
The same deadline applies to changes identified during the reconciliation of the registers with military registration documents. Once the details have been entered, the employer must submit them to the relevant Territorial Military Registration and Enlistment Centre by the 5th of each month.
Therefore, the five-day deadline for updating internal registers and the monthly submission to the TCC by the 5th of each month are separate deadlines.
How to submit a notification
To submit the information, use the notification of changes to registration details in the form set out in Appendix 4 to Order No. 1487.
Under the current rules, the document is submitted via the personal registration portal. If electronic submission is not technically possible, the notification may be submitted in paper form.
The information is sent to the TCC, the Security Service of Ukraine (SBU) body or the relevant division of the intelligence agency where the employee is registered for military service.
In the case of a paper submission, the employer must retain proof of dispatch and receipt of the document. This may be required during checks to ensure compliance with deadlines.
A different deadline applies to hiring and dismissal
The 5 August deadline does not apply to notifications regarding the recruitment or dismissal of an employee subject to military service.
Information regarding recruitment and dismissal must be submitted to the Territorial Military Registration and Enlistment Centre within seven days of the date of issue of the relevant order. In such situations, it is not permissible to wait until the next monthly deadline.
Who faces a fine of up to 59,500 hryvnias
Breaches of legislation on defence, mobilisation preparations and mobilisation during a special period fall under Article 210-1 of the Code of Administrative Offences.
For officials of state bodies, local authorities, legal entities and public associations, the fine ranges from 34,000 to 59,500 hryvnias.
The maximum fine is not automatically imposed for every instance of non-compliance. The amount of the penalty is determined during the consideration of the case, taking into account the established circumstances.
The head or an official responsible for maintaining military records may be held liable. Compliance with the requirements is checked by the Territorial Military Registration and Enlistment Offices during scheduled and unscheduled inspections.
A note to Article 210-1 of the Code of Administrative Offences provides for an exception: liability does not apply if the necessary personal data can be obtained by the keeper of the register of conscripts, persons liable for military service and reservists through electronic interaction with other state registers. The application of this provision depends on the circumstances of the specific case.
What to check by 5 August
The person responsible for military registration must review the personnel records for July, check that changes have been made to the lists, and draw up a notification in accordance with Appendix 4.
They must also check that the document has been sent to the specific authority where the employee is registered for military service, and retain proof of its submission.
The 5 August deadline does not impose a new obligation on all citizens liable for military service. This concerns the monthly reporting requirements for employers who maintain personal military registration records for their employees.
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