Employment records after 10 June: what the Pension Fund has clarified
This was announced by Oleksandr Maletskyi, Deputy Chairman of the Board of the Pension Fund of Ukraine for Digital Development, Digital Transformation and Digitalisation.
The Pension Fund of Ukraine will continue to accept scanned copies of paper employment record books after 10 June 2026. It is on this date that the five-year transition period, established by law for the digitisation of employment records, comes to an end.
According to Oleksandr Maletskyi, employers and employees will still be able to submit information from paper employment record books via the PFU’s electronic services web portal. Current legislation does not provide for the withdrawal of this option after the end of the transition period.
What will happen to paper employment record books
Paper employment record books are no longer the primary tool for personnel records, but the entries in them do not lose their legal validity.
The PFU emphasises that these entries are taken into account when calculating pensions, particularly regarding periods of employment prior to 1 January 2004. It is for these years that data may be missing from electronic registers.
If a work record book is not digitised by 10 June 2026, this will not result in the loss of insurance record. At the same time, the PFU has previously explained that the absence of digitised data may complicate the calculation of a pension in the future.
How many employment record books have already been digitised
According to the Pension Fund, over 10 million employment record books have already been digitised in Ukraine.
However, around 1.5 million documents still need to be transferred to the electronic register of insured persons.
Scanned copies can be submitted via your personal account on the PFU web portal. To do this, you need to use a qualified electronic signature or BankID.
Why it is better not to delay digitisation
Although the Pension Fund will continue to accept scanned copies after 10 June, Ukrainians are advised not to delay the digitisation of their employment record books.
This applies particularly to people who worked between 2000 and 2004. Data for these periods may be missing from electronic registers, so paper records remain important proof of employment history.
Digitisation helps to enter information into the Register of Insured Persons in advance and reduces the risk of problems when applying for a pension.
As reported by ThePublic, the PFU portal does not allow you to add a diploma after your employment record book: how to solve the problem.
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